Listing Details for Receptionist at Dynamic Data Technologies

- Greet visitors and clients with a professional, friendly front-desk presence and direct them to the appropriate person or department. - Answer, screen, and route incoming calls using the phone system; take and deliver accurate messages. - Manage appointment scheduling and calendars for staff, coordinating meeting rooms and conference resources. - Register visitors, maintain visitor logs and badges, and enforce site access/security procedures. - Handle incoming and outgoing mail, courier packages, and deliveries; distribute correspondence promptly. - Perform general clerical tasks: data entry, filing, preparing and proofreading correspondence, and maintaining records. - Provide timely, helpful customer service and escalate issues to managers when necessary to resolve concerns. - Maintain lobby and reception areas—ensure they are organized, stocked, and presentable at all times. - Monitor and reorder office and breakroom supplies to support daily operations and minimize disruptions.

- High school diploma or equivalent; 1–2+ years of receptionist, front-desk, or customer-facing experience preferred - Proven experience operating multi-line phone systems, screening calls, and taking/delivering accurate messages - Proficient with calendar and appointment management (e.g., Microsoft Outlook or similar scheduling tools) and coordinating meeting rooms/resources - Experience with visitor registration, issuing badges, and enforcing site access and security procedures - Familiarity handling incoming/outgoing mail, courier packages, and timely distribution of correspondence - Strong clerical skills: accurate data entry, filing, preparing and proofreading correspondence, and maintaining records - Excellent customer service and interpersonal communication; ability to de-escalate issues and escalate to management when appropriate - Highly organized with strong attention to detail, ability to multitask and prioritize in a fast-paced environment - Basic computer proficiency (MS Office, email, internet), experience with office equipment, and responsible inventory/supply monitoring